Security is a crucial factor when it is related to documents. Data breaches are costly and the reputation of an organization can be damaged by leaks that could compromise sensitive information about employees or customers. Using secure document storage systems to keep your records organized, accessible and protected can protect your business from cyberattacks and other threats.
Document storage solutions are online, encrypted and safe from hackers. This protects the confidentiality of your documents even if they’re accessed on devices that aren’t under your control, like those owned by third parties or colleagues.
Many storage solutions for documents include various collaborative tools that facilitate the read and comment on documents. You may also discover a solution that works with your existing systems to reduce the number of apps you use. This can lower the risk that a breach will occur by ensuring that users are given access to only one platform for document sharing and collaboration.
It is also recommended to look for an option that has multi-factor authentication. This feature is particularly important for employees working remotely. They may be required to verify their identity using a text message, phone call or through an app before they have access to your files.
Redtail Imaging, for instance is a document storage solution designed for RIAs that combines the benefits of a content management system and secure cloud storage and collaboration capabilities. It offers bank-level security, and is able to be configured for industry-wide conformance with FINRA or CFPB regulations.